About the Role
We are seeking an experienced Fit-Out Project Manager to lead and manage all phases of interior fit-out projects — from concept and design coordination through to completion and handover. The successful candidate will work closely with our internal teams, contractors, and suppliers to ensure that projects are delivered on schedule, within budget, and in full compliance with design intent, safety regulations, and quality standards.

This role is well-suited for individuals with proven project management experience in retail interior fit-out projects, and who are adept at driving results in a fast-paced, detail-oriented environment.

Key Responsibilities
Project Planning & Management
* Develop comprehensive project plans, schedules, and budgets for fit-out works.
* Define project scope, milestones, deliverables, and timelines.
* Oversee all project phases, including design coordination, procurement, construction, installation, testing, and commissioning.
* Plan, monitor, and drive project timelines, ensuring all stores open according to the company’s expansion plan.
* Provide technical guidance and support to local project teams to ensure consistency and compliance with corporate standards.

Design & Brand Standards
* Collaborate with the Design team to ensure store layouts, finishes, and fixtures align with the company’s design concept and brand identity.
* Review and approve design proposals, materials, and fit-out details submitted by local teams or consultants.
* Lead design standardization efforts to achieve cost efficiency and uniform brand presentation across markets.
* Recommend design improvements based on store performance, customer feedback, and operational efficiency.

Cost & Budget Management
* Develop and monitor project budgets across multiple countries.
* Review cost estimates, vendor quotations, and value engineering proposals to ensure cost efficiency without compromising quality.
* Track regional project expenditures and ensure alignment with annual capex targets.
* Evaluate and negotiate quotations, tenders, and variation orders with contractors and suppliers.

Procurement & Vendor Management
* Source and appoint reliable contractors, vendors, and suppliers.
* Coordinate procurement of materials and ensure timely delivery to site.
* Maintain strong relationships with vendors to ensure consistent quality and performance.

Site Supervision & Quality Control
* Supervise and coordinate all on-site activities to ensure smooth project execution.
* Monitor work progress, quality, and compliance with specifications, timelines, and safety regulations.
* Manage site handovers, snag lists, and rectification works prior to project completion.
* Ensure adherence to local safety and environmental regulations.

Stakeholder & Client Management
* Act as the primary point of contact for clients, consultants, and contractors.
* Conduct regular site and progress meetings with all stakeholders.
* Provide project updates and ensure client satisfaction throughout the project lifecycle.
* Manage expectations and resolve issues proactively to maintain positive working relationships.

Qualifications & Requirements
* Bachelor’s Degree / Diploma in Civil Engineering, Interior Design, Architecture, Construction Management, or a related field.
* Has 5 to 8 years of experience managing retail fit-out projects.
* Strong exposure to retail rollout projects, design implementation, and cost control.
* Strong knowledge of construction methods, materials, and finishes relevant to interior works.
* Familiarity with local building codes, permit applications, and safety standards (DBKL, MBPJ, CIDB, etc.).
* Proven ability to manage multiple projects simultaneously under tight deadlines.
* Excellent leadership, communication, and negotiation skills.
* Proficient in AutoCAD, MS Project, Excel, and other project management software.
* Possess own transport and willing to travel to project sites.