A. Payroll Processing & Statutory Compliance
-Process monthly payroll accurately and timely for all employees.
-Handle statutory submissions including EPF, SOCSO, EIS and HRD within required deadlines.
-Ensure accuracy of payroll components such as allowances, OT, claims and deductions.
-Prepare and submit monthly payroll reports to Finance.

B. Talent Acquisition
-Advertise vacancies through appropriate platforms.
-Screen and shortlist candidates based on job requirements.
-Arrange interviews with candidates and hiring managers.
-Prepare offer letters and employment documents for successful candidates.
-Conduct periodic check-ins with new joiners during probation.

C. Onboarding & Offboarding
Onboarding
-Coordinate preparation of laptops, work tools and access setup before Day 1.
-Conduct new joiner orientation sessions and introduction to company culture.
-Guide and acclimatize new employees to company processes and policies.
-Perform structured check-ins (Week 1, Month 1, Month 3).

Offboarding
-Prepare and issue Acceptance of Resignation letters.
-Conduct exit interviews and document insights.
-Maintain and complete Employee Exit Checklist to ensure a compliant offboarding process.

D. Employee Events & Engagement
-Organize employee engagement activities such as monthly birthday celebrations and festive events (Hari Raya, Chinese New Year, Deepavali, Christmas).
-Plan company trips, obtain vendor quotations and prepare event agenda when required.
-Manage event logistics, coordination and post-event feedback.

E. Performance & Disciplinary Management
-Assist in managing employee performance issues and disciplinary matters in accordance with company policies.
-Coordinate and support Performance Improvement Plan (PIP) sessions.
-Draft necessary correspondences such as show cause letters, warning letters and performance reports.
-Ensure all processes are compliant with labour regulations.

F. HR Administration & HR Documentations
-Draft HR correspondences, announcements and memorandums when required.
-Update and maintain HR SOPs, Employee Handbook and HR documentation.
-Ensure proper filing, record-keeping and accuracy of all HR documents.
-Provide general HR support and perform other duties assigned by management.

JOB SPECIFICATION:
-At least Diploma / Degree in Business Studies.
-Must be well-versed in Employment Act 1955.
-Preferably someone who have 1-2 years of experience working with payroll software systems (e.g.: BrioHR, QuickPay etc).
-Preferably someone who have 1-2 years of experience in recruitment / talent acquisition.
-Preferably someone who have 1-2 years of experience in organizing employee events / celebrations.
-Able to converse in Mandarin (due to Chinese speaking stakeholders) and English.
-High adaptability to new environment and communicate well with all levels of employees in the Company. Poses strong interpersonal & communication skills.
-Able to work independently.