Draft correspondence and letters.

Receive, file, and archive documents.

Establish and maintain the department's document management system, regularly updating the incoming/outgoing document register.

Manage the archiving of meeting materials, complaint records, news materials, CCC project completion acceptance documents, and other relevant files.

Handle departmental administrative tasks such as petty cash reimbursement, meeting arrangements, and vehicle requests.

Manage the requisition, distribution, registration, and inventory of daily office supplies for the department.

Receive and guide visitors to the department.

Complete other tasks assigned by the Department Manager.

Ensure all materials and method statement documents have been submitted prior starting work.

Generate all reports in compliance with the requirements of the project.

Maintain the Aconex database for the project teams, including uploading and compiling drawings, creating from distribution, and continuing best practices management of the data with periodic audits or reporting.

Maintain registers and perform timely site record audits.

Ensure that the Company quality policies and audit process are followed.

Requirements:

Proficient in Chinese listening, speaking, reading, and writing, capable of using Chinese for work communication and document preparation.

Meticulous, responsible, professionally stable, and able to work on projects long-term.

Strong communication skills, good execution ability, and compliant with project management arrangements.

At least a Diploma in any field.

Willing to be based in Kuantan, Pahang.