Purchasing Executive

Job Description
-Responsible for the day to day purchasing function
-Collaborate with sales & inventory teams to analyze historical data and forecast future demand
-Set reorder points and safety stock levels based on forecast and usage rate
-Develop procurement schedules aligned with sales plans
-Maintain strong relationships with key suppliers to ensure reliability and lead time efficiency
-Monitor and ensure on-time supplier deliveries, inventory turns, purchase price variance, lead-time reduction, supplier performance and cost analysis.
-Coordinate delivery schedules and negotiate terms to match forecasted needs
-Generate monthly/quarterly reports comparing forecast vs actual purchase and usage & Identify variance causes and improve accuracy in future planning.
-Monitor inventory levels to ensure optimal stock availability
-Work closely with the store, finance, sales & customer service teams to ensure smooth process flow.
-Review and resolve any discrepancies with supplier invoices, grievances, claims, conflicts, product non-conformance, quality issues, etc
-Verify invoices and liaise with finance team for payment
-Ensure timely procurement to avoid shortages
-Handle & involve in yearly physical inventory counting & Investigate and reconcile stock discrepancies
-Review, verify, and process customer account opening documents in compliance with company procedures, and maintain accurate records in the system.
-Coordinate customer account opening setup, ensure completeness of required documentation, and update system records in a timely and accurate manner
-Assist with other ad-hoc tasks as and when required by the Management & Finance Manager

Job Requirement
-Degree in Business Administration, Procurement, Office Management, or related field.
-Proficiency in Microsoft Office (Word, Excel)
-At least 2-3 years’ experience as a Planner in supply chain management.
-Good communication and interpersonal skills.
-Able to work independently, multi-task and support team members
-Responsible, organized, detail-oriented and able to meet deadlines.
-Languages – English and Bahasa Malaysia and Mandarin to effectively communicate with our diverse client base and stakeholders.