Assistant Admin Manager

Job Responsibilities
-Assist in managing overall administrative operations for the manufacturing plant, including canteen, security, hostel, waste management, and uniform services.
-Oversee canteen operations, including food quality, hygiene, vendor performance, cost control, and compliance with health and safety standards.
-Manage security services, including guard deployment, access control, visitor management, and incident reporting.
-Coordinate and administer employee hostel / dormitory operations, including accommodation allocation, maintenance, discipline, and welfare matters.
-Oversee waste management activities, ensuring proper segregation, disposal, recycling, and compliance with environmental and regulatory requirements.
-Manage uniform issuance, inventory, vendor coordination, and replacement control.
-Coordinate with external vendors and service providers; monitor service quality, KPIs, contracts, and cost control.
-Handle administrative documentation, reporting, budgeting, and audit preparation.
-Support EHS, HR, and Manufacturing teams on administrative and compliance-related matters.
-Assist the Administration Manager in policy implementation, process improvement, and continuous improvement initiatives.

Job Requirements
-Bachelor’s degree or Diploma in Business Administration, Management, or related fields.
-5–8 years of administrative experience in a manufacturing or industrial environment, with at least 2–3 years in a supervisory role.
-Hands-on experience managing canteen, security, hostel, waste management, and uniform services is highly preferred.
-Knowledge of factory administration, vendor management, and regulatory compliance.
-Familiar with EHS, hygiene, and environmental requirements related to factory operations.
-Strong organizational, coordination, and problem-solving skills.
-Good communication skills to liaise with internal departments and external vendors.
-Proficient in Microsoft Office; experience with ERP or administrative systems is an advantage.
-Able to work independently, under pressure, and in a fast-paced manufacturing environment.
-Good verbal and written communication skills in both Mandarin and English. We are seeking candidates proficient in Mandarin to effectively communicate with Mandarin-speaking clients.