Senior Executive, HR

Responsibilities and Duties

Support on Payroll, Staff Benefits & Government Compliance Administration:
-Support payroll processing, ensuring accuracy and compliance & administer employee benefits, leave management, and attendance tracking. Handle employee queries and provide HR advisory on policies and procedures. Ensure compliance with company policies and local labor laws

Onboarding & Offboarding Management:
-Manage onboarding and offboarding processes to ensure a smooth and positive employee experience. Liaise with relevant departments to ensure proper documentation and clearance processes.

Staff Confirmation & Training Coordination:
-Support and drive performance management, appraisal and coordinate employee training and development programs.

HR Administrative Support:
-Manage business card requests, employee insurance, staff claims, and company vehicle administration
-Coordinate employee travel arrangements, including hotel and flight bookings.

Premise Rental & Lease Management:
-Handle lease renewals and insurance policies for office premises and maintain a master tracking list to ensure compliance across all locations.

Employee Engagement & Company Events:
-Plan and coordinate employee engagement activities, including company events, birthday celebrations, and festive initiatives.

Office Utilities Management:
-Process and manage office utility bills, ensuring accuracy, timely submission for approval, and proper record-keeping.

Office Equipment & Maintenance:
-Manage office utility bills, ensuring accuracy and timely processing & oversee office equipment maintenance, cleaning services, and vendor coordination including sourcing and quotation review for Clear Priority and Sipwave.

Pantry & Office Supplies Management:
-Handle monthly pantry replenishment, monitor and maintain inventory of pantry and stationery supplies, and ensure accurate stock records.

Ad-hoc Duties:
-Perform any other tasks or assignments as directed by the superior.

Qualifications & Requirements
-Candidate should possess at least a bachelor’s degree in human resource management, Human Capital Development, Business Administration, or equivalent.
-Minimum 3 to 5 years relevant working experience in a similar capacity, with exposure to admin and HR operations.
-Prior experience in related industries (e.g., Manufacturing or FMCG) will be an added advantage.
-Hands-on experience with HRMS and payroll systems is preferred.
-Good understanding of Malaysian labour laws and statutory regulations.
-Strong attention to detail with high accuracy in data management and reporting.
-Good interpersonal and communication skills, with the ability to coordinate across departments.
-Ability to work independently, prioritize tasks, and meet deadlines in a fast-paced environment.
-Proficient in Microsoft Office applications, especially Excel.