Senior HR & Admin Executive

What you’ll be doing

Support the employee lifecycle including recruitment coordination, onboarding/offboarding, and HR documentation

Coordinate interview scheduling, candidate communications, and hiring admin

Prepare and maintain employee records, HR documentation, and other required documentation

Support payroll administration by preparing monthly inputs, verifying attendance/leave/claims (where applicable), and tracking submissions

Maintain leave tracking and basic benefits administration

Assist with HR policy documentation and updates (with guidance from the management)

Provide day to day HR and admin support to employees (letters, confirmations, general HR queries)

Support office administration including procurement, facilities coordination, and general office management

Coordinate vendors and office supplies; maintain simple inventory tracking

Support compliance documentation and escalate any sensitive employee matters to the management

Identify process improvement opportunities and help implement solutions

What we’re looking for
2 years of experience in HR operations / HR admin / office administration (combined role preferred)

Diploma or Bachelor’s degree in Human Resources, Business Administration, or related field

Proficient in spoken and written Mandarin to effectively handle Chinese-speaking employees and related documentation.

Basic working knowledge of Malaysian employment practices; exposure to Singapore HR processes is a plus

Good communication skills and able to work with employees at different levels

Organized, detail oriented, and comfortable with spreadsheets and documentation

Able to manage multiple tasks, follow up consistently, and handle confidential information professionally

Positive attitude, adaptable, and willing to learn