Senior HR Executive

Key Responsibilities:

• Manage end-to-end monthly payroll, including overtime, allowances, increment, pay adjustment and termination payments.

• Monitor daily attendance and manage various leave types.

• Manage all aspects of employees’ claims and benefits.

• Create and maintain a comprehensive employee database, ensuring accurate payroll records and proper documentation.

• Update the statutory body for new and resigned employee and to ensure all reporting meets internal and statutory regulations.

• Manage statutory tax compliance by generating staff EA Forms and submitting the annual E-Form to LHDN within the regulatory deadlines.

• Generate monthly payroll report, headcount report, audit reports and other reports as and when needed.

• Handle contract stamping, employee transfers and various employment contracts such as Hybrid, Work From Home, or Post retirement.

• Support the opening of new subsidiaries.

• Act as the primary point of contact for employee and management on all company polices, payroll inquiries and general benefits.

• Facilitate year end rollovers for leave, attendance systems, public holidays, and updated tax tables if any.

• Interpret agreements, contracts, long service awards, performance appraisals and bonus processing.

• Review and update HR policies and processes to ensure full adherence to statutory requirements and Employment Act.

• Periodically revise and update the Employee Handbook to reflect current company standards and regulations.

• Provide professional advice and guidance on employee and industrial relations issues.

• Manage the annual renewal of the statutory membership (eg. MEF).

• Process monthly insurance invoices and conduct annual reviews of staff insurance benefits.

• Administer employee welfare programs, including medical claims, insurance claims and yearly medical refunds.

• Determine and prepare the annual schedule of Public Holidays.

• Manage yearly warehouse sales schedules, including daily manpower allocation and the calculation of incentive payouts.

• Perform ad-hoc tasks and additional responsibilities as assigned by Superior or Management.

Skills and Qualifications

• Bachelor’s Degree in Human Resource Management, Business Administration, or a related field.

• Minimum 5–8 years of experience in payroll, HR, and administration.

• Strong knowledge of payroll processing, labour laws, and statutory requirements.

• Experience in handling foreign worker matters, compensation, and employee relations.

• Good understanding of HR policies, procedures, and industrial relations practices.

• Strong organizational and time management skills.

• Able to work independently under tight deadlines while maintaining strict confidentiality and professional integrity.