Senior Personal Assistant (PA)

JOB SUMMARY:
We are seeking a highly organized, proactive, and trustworthy Senior Personal Assistant (PA) to provide dedicated support to senior management.

This role plays a critical part in ensuring smooth daily operations, efficient schedule management, travel coordination, and handling various ad-hoc and personal arrangements efficiently. The ideal candidate is detail-oriented, resourceful, and able to manage both business and miscellaneous tasks in a fast-paced environment.

JOB RESPONSIBILITIES:
● Executive Support: Manage daily schedules, appointments, and responsibilities for senior executives with precision and attention to detail.
● Travel Coordination: Handle both domestic and international travel arrangements, including flights, accommodation, transportation, and itinerary planning.
● Minutes Writing & Reporting: Attend meetings, record accurate meeting minutes, prepare summaries and reports for management, and follow up on action items when required.
● Communication Management: Act as a liaison between internal departments, clients, and external stakeholders professionally and efficiently.
● Administrative Support: Prepare reports, presentations, documents, and assist in daily administrative and operational tasks.
● Ad-hoc & Miscellaneous Arrangements: Assist in handling various urgent, personal, and miscellaneous matters efficiently when required.
● Calendar & Schedule Management: Coordinate meetings, reminders, deadlines, and business appointments to ensure smooth workflow.
● Confidentiality Handling: Manage sensitive information with a high level of discretion and professionalism.

JOB REQUIREMENTS:
● Frequent travel is required for this role; candidates must be willing and able to travel domestically and internationally when needed.
● Minimum 2–5 years of experience as a Personal Assistant, Executive Assistant, or similar administrative role.
● Strong ability to communicate effectively with internal and external stakeholders in a bilingual business environment.
● Strong organizational, multitasking, and time management skills.
● Proficient in Microsoft Office and Google Workspace applications (Word, Excel, PowerPoint, Outlook, Google Sheets).
● Excellent communication and interpersonal skills with a professional and positive attitude.
● Able to work independently, prioritize tasks, and perform efficiently under pressure.
● Flexible and willing to travel domestically and internationally when required.
● Strong attention to detail with the ability to handle miscellaneous, ad-hoc, and fast-changing tasks effectively.
● Ability to maintain confidentiality and handle sensitive matters professionally.

NICE-TO-HAVE SKILLS:
● Experience supporting or managing multiple SMEs (Small & Medium Enterprises) is an added advantage.
● Proactive mindset with the ability to identify gaps and recommend process improvements beyond assigned responsibilities.