Resignation Letter: The Final Step to a Professional Exit
Featured
460
Know Your Notice Period: The Most Important Step Before Resigning
Before you start writing your resignation letter, it’s essential to carefully review your employment contract (offer letter) or company policy. Your contract will clearly state your notice period. In Malaysia, common notice periods include:
One month
Two weeks
24 hours or immediate effect
Understanding and adhering to your notice period is a fundamental aspect of professional etiquette and can help you avoid unnecessary disputes.
Resignation Letter Templates: Fill in the Blanks for a Polished Exit
Here are two common resignation letter templates you can adapt based on your specific situation.
Template 1: Standard Resignation Letter (With Notice Period)
This is the most common and recommended format, suitable for situations where you need to provide the company with a specified notice period as per your contract.
[Your Full Name] [Your Address] [Your Phone Number] [Your Email] [Date] [Employer/Manager's Name] [Employer/Manager's Title] [Company Name] [Company Address] Dear [Employer/Manager's Name], Subject: Resignation from the Position of [Your Position] I am writing to formally inform you of my intention to resign from my position as [Your Position] at [Company Name]. As per my employment contract, I will be providing [state your notice period, e.g., one month's] notice, and my last day of employment will be [Specific Date, e.g., August 22, 2025]. I sincerely thank [Company Name] for the valuable opportunity and trust given to me over the past [state length of employment, e.g., two years]. During my time here, I have gained significant experience in [e.g., teamwork, project management] which has been crucial for my personal and professional growth. During the upcoming notice period, I will continue to carry out all my responsibilities diligently. I am also committed to assisting with a smooth handover of my duties to ensure that all outstanding tasks are transitioned effectively, minimizing any disruption to the team and company operations. Please let me know if there are any specific steps I need to take to facilitate the transfer of my responsibilities. Thank you once again for everything, and I wish [Company Name] continued progress and success in the future. Sincerely, [Your Signature] [Your Printed Name]
Template 2: 24-Hour/Immediate Notice Resignation Letter
This template is for extremely specific circumstances where your contract explicitly allows for 24-hour or immediate resignation. Be aware that if your contract does not permit this, and you choose to resign immediately, the company may have the right to claim compensation in lieu of notice.
[Your Full Name] [Your Address] [Your Phone Number] [Your Email] [Date] [Employer/Manager's Name] [Employer/Manager's Title] [Company Name] [Company Address] Dear [Employer/Manager's Name], Subject: Resignation from the Position of [Your Position] (24-Hour Notice) I am writing to formally inform you of my resignation from my position as [Your Position] at [Company Name], effective within 24 hours from the date of this letter (or immediately). My last day of employment will be [Specific Date, e.g., July 23, 2025]. I appreciate the work experience and opportunities provided during my tenure at [Company Name]. However, due to personal career planning, I need to make a change promptly. Should there be any urgent tasks requiring my assistance for handover during this very short notice period, I will do my best to cooperate. Thank you once again to [Company Name] for the opportunity given. I sincerely apologize for any shortcomings in my service during my time here. Sincerely, [Your Signature] [Your Printed Name]
Submitting Your Resignation: Key Tips
Maintain Professionalism: Regardless of your reason for leaving, convey your decision to your superior in person and submit your letter with a positive and respectful attitude.
Formal Submission: Print and sign your resignation letter. It’s advisable to hand-deliver it to your direct superior and the Human Resources department (HR), and request an acknowledgment of receipt for your records.
Email Backup: After submitting the physical letter, you can also send an email to your direct superior and HR, attaching the resignation letter as an electronic backup.
Prepare for Handover: During your notice period, actively cooperate in handing over all your responsibilities. Organize unfinished tasks, project documents, and important contacts to ensure your departure minimizes disruption to the team's operations.
A well-crafted resignation letter is your "perfect curtain call" in your career. It not only maintains your professional reputation but also paves the way for your future career growth.
Tips
News
Seeker Service
Recruitment
Jobpd is a job search and recruitment platform exclusively focused on Malaysia, dedicated to connecting outstanding talent with quality employers. We aim to provide efficient, convenient, and intelligent recruitment solutions for job seekers and businesses in Malaysia. Through digital means, combined with advanced technology and deep local market insights, our platform strives to create a fair and transparent career development ecosystem, empowering individuals in their career growth and ensuring the success of corporate talent strategies.
© Copyright 2023 JOBPD