What you'll be doing
1. Providing comprehensive executive-level administrative support, including manage and maintain the director’s calendar, schedule meetings and appointments coordination, and travel arrangements.
2. Prepare meeting agendas, take minutes, and follow up on action items.
3. Organize and maintain electronic and physical files, documents, and confidential information to ensure information is readily accessible.
4. Handle correspondence (emails, letters, phone calls) on behalf of the director.
5. Draft and proofread reports, presentations, business documents and official communications.
6. ⁠Plan and coordinate events and travel itineraries, including flights, accommodations, and transport.
7. ⁠Prepare travel claims and expense reports.
8. ⁠Assist with research, data collection, and preparation of reports or proposals.
9. ⁠Assist in office management tasks if needed (e.g. ordering supplies, coordinating with HR/Admin).

Ethics
1. Providing a high level of discretion and confidentiality of sensitive business information and director's personal matters.
2. Represent the director in a professional and courteous manner.


What we're looking for
-Minimum 1 year of experience as a Personal Assistant or Executive Assistant in a fast-paced, professional environment
-Excellent communication and interpersonal skills, with the ability to interact with people at all levels of the organisation
-Strong organisational and time management skills, with the ability to prioritise tasks and work under pressure
-Proficient in Microsoft Office suite, including advanced skills in Word, Excel, and PowerPoint
-Exceptional attention to detail and a commitment to providing a high standard of administrative support
-Flexible, proactive, and able to work independently with minimal supervision