Personal Assistant

We are seeking a highly organized, resourceful, and proactive Personal Assistant to support the Director across two dynamic business portfolios:

1. A fast-growing durian business focused on international export, trading, corporate events, and seasonal mooncake booth operations.
2. A regional financial advisory firm specializing in asset management and estate planning across multiple jurisdictions, including Singapore, Malaysia, Labuan, and BVI.

This role requires strong multitasking ability, discretion, and the capability to manage both operational and strategic support functions.

Key Responsibilities:

1. Executive & Administrative Support

Manage the Director’s calendar, appointments, and travel arrangements across multiple countries
Coordinate meetings, prepare agendas, and follow up on action items
Handle confidential documents and correspondence with high discretion
Act as a liaison between the Director and internal/external stakeholders

2. Business Coordination (Durian Industry)

Support export documentation, logistics coordination, and shipment tracking
Liaise with suppliers, buyers, and corporate clients
Assist in planning and execution of corporate events and durian-related activations
Coordinate seasonal operations such as mooncake booth setup, staffing, and inventory planning

3. Business Coordination (Financial Advisory)

Assist in client onboarding, documentation, and follow-ups across jurisdictions
Coordinate with legal, compliance, and banking partners in Singapore, Malaysia, Labuan, and BVI
Prepare reports, presentations, and meeting materials for clients
Track deadlines for transactions, filings, and client deliverables

4. Project & Operations Management

Monitor ongoing projects and ensure timely execution
Help streamline workflows and improve operational efficiency
Conduct research and compile data to support business decisions

5. Communication & Relationship Management

Maintain professional communication with high-net-worth clients, partners, and vendors
Draft emails, letters, and business proposals on behalf of the Director
Build and maintain strong relationships with key stakeholders