Assistant Manager, Company Secretary

KEY RESPONSIBILITIES

Ensure compliance with the Companies Act, applicable corporate governance codes, and relevant regulatory requirements.

Prepare, maintain, and update statutory registers, corporate records, and regulatory filings with relevant authorities.

Organize, coordinate, and attend Board, Board Committee, and Shareholder meetings, including preparation of agendas, minutes, resolutions, and follow-up action items.

Advise the Board and Management on corporate governance best practices, statutory obligations, and regulatory developments.

Act as the primary liaison with regulators, auditors, company secretarial firms, and external legal or professional advisors.

Manage shareholder-related matters, including share transfers, dividend distributions, and maintenance of shareholding records.

Monitor, interpret, and stay up-to-date with changes in relevant legislation, regulations, and industry practices to ensure ongoing compliance.

WHAT DOES IT TAKE TO BE SUCCESSFUL

Qualifications

Professional qualification in Company Secretarial studies (e.g., ICSA / MAICSA or equivalent) preferred.

Membership with a recognized professional body is preferred.

Work Experience

5 years + of relevant experience in a corporate secretary or company secretarial function.

Strong understanding of corporate governance frameworks, statutory requirements, and regulatory compliance.

Experience working with Boards, senior management, and external stakeholders such as regulators and auditors.

Skills & Competencies

Excellent written and verbal communication skills.

High attention to detail with strong organizational and documentation skills.

Ability to work under pressure and manage multiple deadlines effectively.

Strong stakeholder management and interpersonal skills.

High level of integrity, professionalism, and discretion in handling confidential matters.