Responsibilities

Pre-Contract / Tender Support

Assist in quantity take-off, BOQ preparation, and cost estimation from design drawings and specifications.

Support tender clarifications, vendor quotations, and comparative analysis.

Contribute to value engineering and cost benchmarking to optimize project budgets.

Post-Contract / Cost Control

Prepare and update cost plans, budget trackers, and cash flow forecasts.

Maintain cost-to-complete, commitment registers, and variation/change logs.

Monitor site progress vs. budget, flagging risks early and proposing corrective actions.

Procurement & Subcontract Administration

Draft and issue RFQs, LOAs/LOIs, and subcontract agreements per company standards.

Conduct commercial evaluation of bids and support negotiations with suppliers/subcontractors.

Track deliverables, rates, bonds/insurances, and compliance documents.

Valuation, Claims & Payment

Prepare monthly progress valuations and interim payment applications.

Validate and certify subcontractor progress claims against site measurement.

Support variation order preparation, EOT claims (cost impacts), and final accounts settlement.

Contract & Compliance

Ensure adherence to contract conditions and project-specific terms.

Maintain accurate commercial records, correspondence, and contractual notices.

Liaise with consultants and client on commercial/contractual matters.

Stakeholder Collaboration

Work closely with Project Managers, Site Engineers, Planning, Legal and Finance.

Attend site meetings, contribute to weekly/monthly reports, and support audits.

Provide commercial input for risk registers and project review meetings.

Qualification, Experience & Skills

Diploma or Bachelor’s degree in Quantity Surveying, Construction Management, or related field.

1–4 years of relevant QS experience (fresh graduates with internships considered).

Familiarity with Malaysian construction standards and contract forms

Excellent communication and interpersonal skills.

Ability to work independently and as part of a team.

Proficiency in MS Excel, MS Word, and exposure to AutoCAD is an advantage.

Knowledge of procurement, contract law basics, claims, variation and final account procedures

Competencies

Analytical accuracy in measurement and costing.

Commercial acumen and negotiation fundamentals.

Attention to detail with disciplined documentation.

Communication & collaboration with site and commercial stakeholders.

Time management and ability to prioritize in fast-paced project environments.

Integrity & compliance with company policies and legal requirements.

Able to make and assess personal/team decisions and align actions with organisation’s vision and mission.

Able to establish and maintain open/trusting relationships with colleagues and stakeholders to nurture collaborative partnerships and work towards a common goal.

Able to contribute and encourage new ideas and approaches to support business growth; demonstrate openness to and enthusiasm for new initiatives and appropriately challenge the status quo; adapt and improvise quickly, appropriately, and decisively to internal/external changes.

Able to display accountability for team and personal decisions/outcomes and take proactive actions to achieve results with dedication to follow through on commitments; create plans and manage resources to accomplish and deliver self and team’s commitments.

Able to understand and prioritise stakeholders’ needs/expectations and develop solutions to improve service delivery.

Able to appreciate the complex interrelationships between external factors and internal business operations and develops strategic plans in response to market shifts and shocks anchored on organisation's vision, purpose, and strategy.

Able to nurture the culture of learning organisation.

Able to develop strategic plans in response to market shifts and shocks to accomplish organizational goals; adaptability to changes in business landscape.

Adaptability and flexibility to changes in business landscape demonstrating initiative concerning forward thinking and planning.

Exhibits high level of integrity, professionalism, objectivity, personal accountability, and ability to maintain confidentiality and sensitive information.