ADMIN EXECUTIVE

Provide full spectrum of administrative support to property development and construction projects, including site office coordination and document management.

Handle project documentation control, including contracts, purchase orders (PO), variation orders (VO), progress claims, delivery orders, invoices, and filing systems.

Assist in coordination between project team, consultants (architects, engineers, QS), contractors, and suppliers to ensure smooth project operations.

Support procurement administration, including sourcing support, quotation collection, and supplier record maintenance.

Monitor and follow up on project schedules, approvals, and documentation submission deadlines.

Assist in processing contractor claims, progress billing, and payment documentation in coordination with the finance team.

Maintain proper records for site administration, project correspondence, and compliance documentation.

Support preparation of reports, meeting minutes, and project status updates for management review.

Liaise with internal departments (accounts, project, HR, procurement) to ensure smooth administrative workflow.

Ensure proper filing system (physical and digital) for all project-related documents in compliance with company standards.

Handle general office administration tasks such as stationery control, office supplies, and site office arrangement.