Purchasing Officer

1. Procurement & Vendor Management

Source and obtain quotations from at least three suppliers to ensure competitive pricing before issuing purchase orders.

Monitor and manage the purchase order process, from requisition to delivery.

Maintain good working relationships with suppliers and clients to ensure smooth operations.

Coordinate and liaise with suppliers and site personnel to resolve any delivery or material issues.

Work with suppliers on vendor applications, guarantor forms, or any other required documentation.

Issue SCAR (Supplier Corrective Action Request) when necessary to address delivery issues or quality concerns.

2. Documentation & Filing

Ensure all procurement documents are properly matched, filed, and organized for easy reference.

Handle the matching of Material Requisition Forms (MRF), Purchase Orders (PO), Delivery Orders (DO), and Invoices before submitting them to the accounts department for payment.

Ensure invoices are sent promptly to the accounts team to avoid delays in payments.

3. Coordination with Internal Departments

Maintain close coordination with the Accounts Department to ensure smooth processing of payments.

Collaborate with internal stakeholders to understand procurement needs and requirements.

4. Customer & Supplier Relationship Management

Build and maintain positive relationships with clients and suppliers.

Conduct an annual customer satisfaction survey to evaluate and improve service quality.

5. Reporting & Administrative Support

Support the management by completing tasks that contribute to the overall purchasing goals and company mission.

Perform ad-hoc duties as assigned by the management.