Account Assistant

Requirements

Education

Diploma or Degree in Accounting, Finance, Business Administration, or related field.

Experience

Minimum 1–2 years of accounting or finance experience.

Fresh Graduates are welcome to apply.

Experience in trading, logistics, oil & gas, or LPG distribution is an advantage.

Skills & Competencies

Basic knowledge of accounting principles.

Familiar with accounting systems (e.g. SQL, AutoCount, UBS, or similar).

Proficient in Microsoft Excel and basic reporting.

Good attention to detail and numerical accuracy.

Able to work independently and meet deadlines.

Good communication and coordination skills with sales and operations teams.

Personal Attributes

Honest, responsible, and well-organised.

Able to handle cash-related matters with integrity.

Willing to learn industry-specific processes such as LPG cylinder tracking.

Responsibility

1. Sales & Revenue Accounting

Record daily LPG sales transactions (cash and credit) accurately.

Verify sales invoices, delivery orders (DO), and supporting documents.

Reconcile sales reports with cylinder delivery records and system entries.

Assist in monitoring pricing, discounts, and promotions for LPG products.

2. Cash & Collection Management

Record daily cash, cheque, and online payment collections from sales teams.

Perform daily cash reconciliation and report discrepancies promptly.

Prepare bank-in slips and assist with bank reconciliations.

Monitor customer outstanding balances and assist in credit control follow-ups.

3. Accounts Payable & Expenses

Process supplier invoices, including LPG suppliers, transporters, and maintenance vendors.

Verify supporting documents for claims (petrol, toll, vehicle maintenance, overtime, etc.).

Prepare payment vouchers and update accounts payable records.

Assist in monitoring expense budgets and cost controls.

4. Inventory & Cylinder Control (Finance Support)

Assist in reconciling LPG cylinder movements with accounting records.

Coordinate with operations/store on cylinder stock reports (full, empty, defective).

Flag discrepancies between physical stock and system balances for investigation.

5. Reporting & Month-End Support

Assist in preparing monthly financial reports and schedules.

Support month-end closing activities, including reconciliations and accruals.

Maintain proper filing and documentation for audit purposes.

6. Compliance & Administration

Ensure accounting records comply with company policies and statutory requirements.

Assist during internal and external audits.

Perform ad-hoc finance and administrative tasks as assigned by management.