Account Assistant

We are seeking a detail-oriented Accounts Assistant to support daily full-set accounting operations, including accounts payable, accounts receivable, bank reconciliation, bookkeeping and financial document administration. You will assist in month-end closing, ensuring all financial records are accurate, complete and filed systematically.
Key Responsibilities
1. Accounts Payable (AP)
* Perform 3-way matching of Purchase Order (PO), Delivery Order (DO) and supplier invoices.
* Verify invoice accuracy, prepare payment vouchers for suppliers, staff claims and petty cash.
* Process bank transfers, cheque issuance and track outstanding payables; prepare AP ageing list.
* Reconcile monthly supplier statements and resolve billing discrepancies.
* Manage petty cash disbursement, recording and monthly petty cash reconciliation.
1. Accounts Receivable (AR)
* Prepare and issue sales invoices / e-invoices to customers promptly.
* Record customer payments from bank slips and allocate receipts to respective debtor accounts.
* Generate customer monthly statements, follow up overdue payments via email and phone.
* Prepare AR ageing report and coordinate with sales team on payment collection issues.
1. Bookkeeping & Data Entry
* Key all daily financial transactions into accounting software (AutoCount / UBS / SAP / QuickBooks).
* Maintain proper filing of all financial hardcopy and softcopy documents: invoices, DO, receipts, vouchers, bank statements.
* Record sales, purchases, expenses and inventory related financial entries.
1. Bank & Credit Card Reconciliation
* Conduct monthly bank reconciliation and corporate credit card reconciliation.
* Investigate and record adjustment entries for unreconciled items.
1. Month-End, Year-End & Tax Support
* Assist accountant in month-end closing procedures, accruals and journal adjustments.
* Prepare supporting schedules for financial statements.
* Compile SST supporting documents and assist in SST submission preparation.
* Collate all audit evidence for internal and external auditors during audit season.
1. Finance Admin & Ad-Hoc Tasks
* Scan, sort and archive all finance documents for easy retrieval.
* Respond to finance enquiries from warehouse, purchasing, sales and admin teams.
* Prepare weekly cash position summary and simple cash flow tracking.
* Complete other finance-related tasks assigned by Finance Manager.
Job Requirements
1. Academic: Minimum LCCI Accounting / Diploma in Accounting / CAT qualification; fresh graduates are welcome.
2. Technical Skills:
* Proficient in Microsoft Excel (VLOOKUP, Pivot Table, basic formula).
* Familiar with local accounting software (AutoCount/UBS preferred).
* Basic understanding of Malaysia SST, PO/DO/invoice workflow.
1. Language: Fluent in written and spoken English & Bahasa Malaysia; Mandarin is an added advantage for Chinese companies.
2. Soft Skills: Meticulous, organised, strong numerical sense, able to meet month-end deadlines, willing to learn.