Admin Assistant cum Receptionist

Duties & Responsibilities:
-Serve as the first point of contact for visitors, clients, and vendors, ensuring professional and welcoming interactions.
-Handle incoming and outgoing calls, transferring them to the appropriate departments or personnel.
-Maintain a visitor logbook and coordinate access to the office.
-Assist in preparing, organizing, and filing administrative and project-related documents.
-Manage incoming and outgoing mail, emails, and courier services.
-Assist in scheduling meetings, appointments, and team events, including booking meeting rooms.
-Monitor and manage office inventory, ensuring timely procurement of stationery and other supplies.
-Maintain records of attendance, leave, and other administrative data as required.
-Ensure accurate and secure filing of confidential documents.
-Communicate effectively with team members, departments, and external parties for administrative tasks.
-Assist in preparing meeting agendas, taking minutes, and distributing them to stakeholders.
-Ensure the reception area and office premises are clean, organized, and presentable.
-Liaise with facility management teams for repairs, cleaning, and equipment maintenance.
-Support adherence to company policies and regulatory requirements.
-Provide administrative support to employees, including travel arrangements and other project-related needs.

JOB REQUIREMENT
-Minimum SPM or Diploma in Business Administration, Office Management, or a related field.
-At least 2–3 years of experience in an administrative or receptionist role.
-Experience in the construction industry is an advantage.
-Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and basic office equipment.
-Excellent verbal and written communication skills in English and Bahasa Malaysia.
-Strong organizational and multitasking abilities.
-Immediate availability is an added advantage

Personal Attributes:
-Professional appearance.
-Friendly, approachable, and customer-oriented.
-High level of integrity and attention to detail.

Additional Requirements:
-Knowledge of basic accounting or HR functions is an advantage.
-Fluency in additional languages is a plus.