Admin Clerk - Senai

Admin Clerk Job Scope
1. Administrative Support
-Handle day-to-day administrative duties such as filing, data entry, photocopying, and scanning documents.
-Maintain and organize office records, databases, and filing systems (physical & digital).
-Prepare, update, and manage documents, spreadsheets, and reports.

2. Office Coordination
-Assist in coordinating office activities and operations to ensure efficiency and compliance with company policies.
-Manage office supplies inventory; monitor stock levels and place orders when necessary.
-Maintain office equipment and arrange for repairs or servicing when needed.

3. Communication & Correspondence
-Answer and direct phone calls, take messages, and respond to basic inquiries.
-Draft and send emails, letters, memos, and other communications.
-Support internal and external communications with staff, clients, and suppliers.

4. Data Management
-Input, update, and verify data in company systems or software.
-Generate daily, weekly, or monthly reports for management.
-Maintain confidentiality of sensitive information.

5. Support to Departments
-Provide clerical support to HR, finance, operations, or other departments as needed.
-Assist in processing invoices, purchase orders, and basic bookkeeping tasks.
-Help with scheduling meetings, appointments, and preparing meeting materials.

6. Customer Service
-Greet visitors and direct them to the appropriate staff or department.
-Assist with customer or client inquiries in a polite and professional manner.

7. Other Duties
-Support event coordination (meetings, training sessions, company events).
-Perform any other administrative tasks as assigned by supervisors or managers.