Admin cum Personal Assistant

JOB RESPONSILITIES
-Participate in highly confidential meetings, by organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.
-Providing comprehensive administrative support to the management team.
-Coordinate and liaise with internal departments for administrative coordination and task support.
-Managing and maintaining office records, files, and databases.
-Assisting with the preparation of reports, presentations, and other document to facilitate decision-making process.
-Support the execution of internal and external communication, acting as a point of contact for inquiries and relaying information to appropriate stakeholders.
-Assist in managing office workflows, implementing processes and procedures to enhance operational efficiency and organization.
-Collaborate with other team members on various administrative tasks, providing support where needed to ensure team objectives are met.
-Conduct research and gather information for various projects, providing data and insights to assist management in decision-making.
-Monitor day-to-day administrative tasks, Scheduling and coordinating meetings, calendar management and travel arrangement.
-Performing other general administrative duties or ad hoc duties as required.

REQUIREMENTS
-Candidates must possess at least a Diploma in Business Administration, Secretary or a related field.
-1-2 years of experience as admin role/personal assistant is preferred. Fresh graduates with a remarkable attitude towards life will be considered.
-Proficient in Microsoft Office (mainly Words, Excels & Powerpoint).
-Proficient in English, Malay & Mandarin. We are seeking candidates proficient in Mandarin to effectively communicate with Mandarin-speaking clients.
-Excellent communication skills, both written and verbal, with a professional demeanor and the ability to interact effectively with various stakeholders.
-Strong analytical and problem-solving skills.
-Fast learner, high responsibility, proven to work as a team and willingness to learn.
-Excellent organizational and time management skills.
-Discreet, with a high level of integrity and confidentiality.
-Flexible and adaptable to changing priorities.
-Able to work independently and as part of a team.