Admin Executive

Key Responsibilities

Procurement & Sourcing
-Source, evaluate, and select reliable suppliers and vendors for materials, merchandise, and services.
-Request quotations, compare pricing, and negotiate contracts to ensure cost savings without compromising quality.

Order Management
-Issue purchase orders (PO) and ensure timely delivery of goods and services.
-Monitor inventory levels to avoid stockouts or overstocking.

Supplier Relationship
-Maintain and build strong relationships with suppliers to ensure consistent supply and favorable terms.
-Handle supplier performance evaluation and resolve delivery or quality issues.

Documentation & Compliance
-Maintain accurate records of purchasing activities, supplier agreements, and pricing databases.
-Ensure all purchases comply with company policies and industry regulations.

Cross-Department Coordination
-Collaborate closely with production, warehouse, and finance teams to align purchasing activities with operational needs.
-Provide timely updates on order status and any potential delays or risks.

Requirements & Qualifications
-Must be able to read and speak Mandarin to communicate effectively with China suppliers.
-Diploma/Degree in Business Administration, Supply Chain Management, or a related field.
-At least 2 years of working experience in purchasing, procurement, or supply chain (preferably in manufacturing, printing, or merchandising industry).
-Strong negotiation, communication, and vendor management skills.
-Good knowledge of procurement processes, sourcing strategies, and cost analysis.
-Proficient in Microsoft Office (Excel, Word, PowerPoint) and purchasing/ERP systems.
-Detail-oriented, analytical, and able to work under pressure to meet deadlines.
-Strong integrity, accountability, and ability to work independently as well as in a team.