Admin Executive

Key Responsibilities:
Office Administration & Upkeep
-Manage office supplies: stationery, pantry items, toiletries, and snacks.
-Oversee office upkeep activities: air conditioning, water filter, printer maintenance, pest control, and lighting.
-Coordinate office and hostel cleaning schedules, including monitoring cleaner attendance.
-Apply for building access for new staff and maintain related records.
-Ensure regular maintenance and cleanliness of hostel facilities.

Event & Activity Support
-Assist in organizing and supporting company activities including festivals, sports events, and team-building sessions.

Staff Support & HR Administration
-Support staff business travel arrangements: accommodation, flight, and transportation.
-Assist in checking and recording staff attendance.
-Handle visa and permit applications for all types of work permits.
-Maintain proper asset records and oversee company asset tracking.
-Record and update contract documentation, including stamping and renewal

Finance & Document Handling
-Prepare and maintain payment vouchers and related finance documents.
-Manage courier services and ensure timely document delivery.

Utilities & Communications
-Handle telecommunication and utility matters, including Unifi and other services.

Qualifications and Skills:
-Proven experience as an administrative assistant or similar role.
-Proficient in MS Office (Word, Excel, PowerPoint, Outlook).
-Strong organizational and multitasking skills.
-Excellent verbal and written communication skills.
-Attention to detail and problem-solving skills.
-Ability to prioritize tasks and meet deadlines.
-High level of discretion and professionalism.
-Bachelor’s degree or equivalent work experience preferred.