Admin Officer (Prai, Penang)

Primary Duties & Responsibilities
-Provide administrative support to Operations and Engineering teams to ensure smooth daily operations.
-Prepare, update, and maintain operational and engineering documents, including manpower records, shift schedules, attendance and overtime reports, maintenance logs, and equipment records.
-Support administration tasks including access, lockers, PPE, smock and ESD shoes for new hires, and basic work arrangement coordination.
-Coordinate meetings, training sessions, audits, and departmental activities, including preparation of documents and minutes.
-Maintain proper document control and filing (softcopy and hardcopy) in compliance with company policies and audit requirements.
-Liaise with internal stakeholders (HR, Finance, Procurement) and external vendors or contractors for service arrangements, purchase requisitions, and invoicing follow-ups.
-Prepare regular reports and support ad-hoc administrative tasks or assignments as required by Operations or Engineering Management.

Education & Experience
-Diploma or Bachelor’s Degree in Business Administration, Engineering Management, or a related field.
-Minimum 1–3 years of administrative experience, preferably in manufacturing, operations, or engineering environments.
-Prior experience supporting engineering, or production teams will be an added advantage.

Skills
-Strong administrative, organizational, and documentation skills.
-Proficient in Microsoft Office (Excel, Word, PowerPoint).
-Good coordination and follow-up skills with multiple stakeholders.
-High attention to detail and ability to maintain accurate records.
-Able to work in a fast-paced operations environment and handle multiple tasks simultaneously.
-Good communication and interpersonal skills.
-Responsible, proactive, and able to work independently with minimal supervision.