Admin & Service Senior Executive

About the role

We are seeking a highly organized and skilled Administrative Senior Executive（Admin & Services) to join our team at LONGI MALAYSIA SDN. BHD. (SERENDAH) in Serendah, Selangor. This full-time position will play a crucial role in supporting our operations and ensuring the smooth running of our administrative functions.

What you'll be doing

Providing comprehensive administrative support to senior management and key stakeholders.

Coordinating schedules, arranging meetings, and managing calendars.

Handling a variety of administrative tasks, including data entry, document preparation, and file management.

Serving as the primary point of contact for internal and external inquiries.

Assisting with various projects and initiatives as needed.

Maintaining office systems, procedures, and policies.

Contributing to the overall efficiency and effectiveness of the administrative team.

Responsible for employee services (accommodation, cafeterias, transportation).

Managing performance of service providers towards of services and conformance to the contract and service level agreement.

Ensure accurate and timely communication to service providers (transport & cafeteria) upon employees’ complaint and resolving services issues.

Respond to employees’ services inquiries and complaints timely to ensure quick, equitable resolution.

Ensure timely accurate payment of all billing invoices related to services.

Conduct and compile employee satisfaction survey towards cafeteria and transport services.

Monitor and coordinate with Purchasing Department on renewal of service provider agreement.

Handle requests and arrange of employees’ transport and food catering from cafeteria.

Periodic checking and joint audit with cafeteria committees on cafeteria facilities and kitchen.

Serve as an advisor for cafeteria committees and monitor the committees’ activities.

Keep records for monthly services expenses and assist in prepare yearly budget for services.

Comply with and communicate the company’s EHSMS, policies, EHS objective & planning, procedures, significant environmental aspects/hazards, EHS roles, responsibilities, accountabilities and authorities, obligations, legal and other requirements, and any relevant EHS issues.

Communicate Emergency Response Plan.

Report any unsafe acts, unsafe conditions and EHS incidents (including near misses).



What we're looking for

Minimum 3-5 years of experience in a similar administrative role, preferably in a fast-paced environment.

Strong organizational and time management skills with the ability to multitask and prioritize effectively.

Excellent communication and interpersonal skills, with the ability to interact with individuals at all levels of the organization.

Proficient in using Microsoft Office suite (Word, Excel, PowerPoint) and other relevant software.

Attention to detail and a commitment to accuracy in all work tasks.

Flexible and adaptable, with a positive attitude and a willingness to learn.

Ability to work well under pressure.

Thrives in a fast-paced environment.

Effectively manages multiple priorities and a high volume of work.