Administration & Purchasing Executive

Industry: Gaming & Entertainment / Pubs / Bars & Clubs
Location: George Town, Penang
Employment Type: Full-time
Working Days: 5 days per week



Key responsibilities
- Manage daily administrative tasks, correspondence, filing, and data entry.
- Maintain accurate and confidential office, property, and tenant records.
- Prepare letters, reports, meeting minutes, and administrative documents.
- Coordinate meetings, appointments, and company activities.
- Monitor office supplies, equipment, and facilities, and arrange servicing or repairs.
- Obtain quotations and prepare purchase requests according to company procedures.
- Prepare documents and coordinate agreement signing, renewals, and expiry follow-ups.
- Monitor rental payments, deposits, and outstanding balances, and follow up on overdue payments.
- Liaise with tenants, property owners, building management, and contractors on enquiries and maintenance matters.
- Track utility bills, maintenance charges, and other property payments, and submit supporting documents for processing.
- Perform any other ad hoc tasks assigned by your superior.

Requirements
- Diploma or degree in Business Administration, Property Management, or a related field.
- Preferably 1–3 years of relevant administrative or property administration experience.
- Proficient in Microsoft Word and Excel.
- Able to speak and write in Mandarin is an advantage.
- Good communication, organisational, and follow-up skills.
- Detail-oriented and able to manage payment records and basic reports.
- Able to work independently and collaborate with colleagues.
- Familiarity with tenancy documentation and property operations is an advantage.