Administrative Assistant, Procurement

Requirements

. Diploma or above in Business Administration, Supply Chain, Procurement, Inventory Management, or related
field
. Minimum 2 years of experience in procurement, purchasing, stock control, or related roles.
. Basic understanding of stock analysis, sales trends, and ROP concepts.
. Able to analyze stock movement, shortage risks, and slow-moving items before purchasing decisions
. Good negotiation and communication skills with suppliers.
. Strong follow-up and coordination skills
. Detail-oriented, responsible, and organized in handling purchasing records and data
. Familiar with Excel, inventory systems, or purchasing tools
. Positive attitude, disciplined, and able to follow company procedures
. Willing to learn, improve, and grow with the company

Responsibilities

. Assist in planning and preparing purchase orders based on stock movement and replenishment needs
. Monitor stock levels and support reorder planning using the ROP (Reorder Point) system
. Analyze sales trends, stock movement, shortages, and slow-moving items before placing orders
. Follow up with suppliers regarding quotations, delivery status, item availability, and urgent orders
. Compare supplier pricing, lead time, and product conditions before submission for approval
. Maintain accurate purchasing records, supplier files, and related documentation
. Work closely with inventory, warehouse, and outlet teams to ensure timely replenishment
. Monitor out-of-stock items, delivery delays, and abnormal purchasing issues
. Support sourcing, supplier communication, and daily procurement coordination
. Prepare weekly/monthly purchasing and stock analysis reports
. Ensure purchasing activities comply with company procedures and approval processes
. Handle ad-hoc procurement and stock planning tasks assigned by management