Administrative Specialist

Basic Document & File Support
Assist in collecting, organizing, and simple filing of daily administrative documents (e.g., attendance records, meeting minutes, procurement receipts); support basic archive loan registration (no longer responsible for full-cycle professional project archive management).

Daily Administrative Affairs
Manage office supplies procurement, inventory, and distribution; maintain the office environment (plant care, coordination for basic office equipment malfunctions); coordinate meeting room bookings, setup, and meeting logistics support.

HR Admin Assistance
Assist in employee attendance statistics and basic onboarding/offboarding procedures (e.g., office equipment handover); support the organization of daily employee activities (e.g., team-building events, afternoon tea welfare).

Reception & External Liaison
Handle company visitor reception and guidance; liaise with external service providers (property, courier) to coordinate office-related issues (e.g., maintenance, cleaning).

Administrative Policy Implementation
Assist in enforcing company administrative regulations (e.g., office discipline, item usage standards); collect employee feedback on administrative services and follow up on improvements.

Documentation & Data Support
Draft and distribute administrative notifications and simple correspondence; organize administrative expense data (e.g., procurement, property bills) to support administrative cost statistics.