Administrative Support Specialist

Job Description

Requirements

. Candidates must possess at least Diploma in any related Science, and is computer literate.
. Result and customer service orientated
. Resourceful with a can - do attitude

Responsibilities

Administrative Responsibilities
. Provide general administrative support to regulatory, sales, and management teams.
. Prepare and organize documents, reports, quotations, and tender submissions as required.
. Maintain proper filing systems (physical and electronic) for easy retrieval and compliance purposes.
. Handle documentation requests from internal and external stakeholders.
. Arrange meetings, travel (local and international), and logistics for staff when needed.
. Answer phone calls, emails, and general inquiries, ensuring timely follow-up.

Coordination & Support
. Liaise with internal departments, suppliers, and external parties to ensure smooth workflow and
communication.
. Assist marketing and sales teams with administrative and documentation support.
. Perform ad hoc tasks and additional duties as assigned by supervisors.
. Support internal audits, inspections, and license renewal processes.
. Monitor regulatory updates and assist in implementing required changes.
. Assist in ensuring compliance with applicable standards such as GDPMD and ISO 13485.
. Assist in preparing, compiling, and maintaining regulatory submission dossiers for product registration, when necessary.
. Perform ad hoc tasks and additional duties as assigned by supervisors.
Benefits

. Annual Leave
. Medical and Hospitalisation Leave
. EPF
· SOCSO
· EIS
. Medical Insurance
. Allowance Provided
. 5 Working Days
· Annual Bonus
. Training Provided
. Performance Bonus
. Company Trip
. Flexible Working Hours