Assistant Manager (Project Coordinator, Admin & Accounts)

1. Administrative Responsibilities

Office Operations Management: Oversee daily administrative functions such as office maintenance, asset management, housekeeping, and utilities.

Facility Management: Ensure proper functioning of office facilities (workspaces, IT assets, communication systems).

Vendor Management: Manage service providers (catering, transport, security, IT, etc.) including contract negotiation and performance tracking.

Record Keeping: Maintain updated administrative records, agreements, licenses, and statutory compliance documents.

Procurement Support: Assist in the procurement of office supplies, project materials, and ensure inventory control.

Staff Support: Support onboarding processes, attendance tracking, and employee welfare activities.

2. Accounts & Finance Responsibilities

Bookkeeping: Maintain accurate records of day-to-day financial transactions (cashbook, bank book, ledger).

Petty Cash Management: Handle petty cash and ensure proper documentation and reconciliation.

Invoice Processing: Prepare, verify, and process supplier and contractor invoices for payment.

Budget Monitoring: Assist with budget tracking and reporting against project expenditures.

Audit Support: Support internal and external audits by preparing relevant reports and documentation.

3. Project Coordination Responsibilities

Project Support: Act as a liaison between the Admin/Accounts department and project teams to ensure smooth execution.

Documentation: Maintain project files, work orders, vendor agreements, and related documents.

Project Tracking: Assist in tracking project progress, expenses, and timelines against targets.

Reporting: Prepare weekly or monthly reports summarizing project status, expenses, and milestones.

Client & Contractor Coordination: Support communication with clients, vendors, and contractors on scheduling, invoicing, and site needs.

Logistics Coordination: Help arrange travel, accommodation, and logistics for project teams and materials to site locations.

Compliance Tracking: Monitor statutory compliance related to project execution (labor laws, EHS, documentation).



Job Requirement:

Ø Bachelor’s Degree in Business Administration, or a related field.

Ø At least 3–5 years in project coordination, administration, or accounting, preferably within the construction or electrical transmission industry.

Ø Ability to manage project schedules, resources, and documentation, ensuring timely completion of milestones.

Ø Proficiency in budgeting, invoicing, expense tracking, and financial reporting for projects.

Ø Efficient in managing project documentation, correspondence, and office operations.

Ø Strong verbal and written communication skills in Bahasa Malaysia and English; proficiency in additional languages is a plus.

Ø Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint) and accounting software.

Ø Ability to identify issues and implement effective solutions promptly