Associate , HR & Admin

JOB DESCRIPTION
-Maintain and update employee records (digital, physical, and HRMS) with confidentiality and data accuracy.
-Prepare and submit HR reports, including attendance, leave, and turnover statistics.
-Support HR operations related to payroll, benefits, claims, and insurance administration.
-Track performance reviews, manage PIP records, and support performance management and appraisal processes.
-Handle employee relations, disciplinary, and IR matters in line with company policies and labor laws, including documentation and record maintenance.
-Oversee tenancy agreements, renewals, company vehicles, and related documentation.
-Manage administrative matters including office maintenance, procurement, utilities, licenses (e.g., DBKL), and correspondence.
-Process business card requests, memos, and provide receptionist coverage when required.
-Support onboarding, offboarding, probation, and confirmation processes.
-Liaise with insurance providers to manage employee coverage, renewals, and claims.
-Perform other HR and administrative duties as assigned.
-Perform any other duties as assigned by superiors from time to time.

JOB SPECIFICATION

1. Qualification
-Must possess a Bachelor’s Degree in Human Resources or a related field of study.

2. Experience
-Minimum of two (2) years of professional experience in an HR or administrative experience.

3. Knowledge
-Comprehensive understanding of HR and administrative functions, including employee documentation and leave administration.
-Proficiency in compliance tracking and general administrative support procedures.
-Familiarity with supporting operational needs across multiple regional/global locations.

4. Qualities
-Demonstrates high levels of professional integrity and the ability to maintain confidentiality in handling employee records.
-Proactive and capable of managing complex tasks in a fast-growing organizational environment.

5. Skills
-Administrative Management: Strong ability to manage employee documentation and general office administration.
-Operational Coordination: Skilled in ensuring the continuity of operational support across the organization
-Confidentiality: Maintaining the highest standards of discretion when handling sensitive employee information.