Company Secretarial Executive (COSEC)

Responsibilities:
-Support and assist the Secretarial Department in all aspects of company secretarial work, statutory files maintenance (i.e. maintain and update company's statutory books and records) and related statutory requirements.
-Responsible for the preparation of resolutions, meeting minutes and other corporate secretarial documents.
-Proficiency in using SSM platforms such as MYCOID and e-BOS system, amongst others, for incorporation of companies, allotment of shares, changes to the directors, managers and secretary, and submission or update of beneficial ownership information etc.
-Responsible for the preparation of Annual Returns using MBRS system.
-Make announcements to Bursa Securities and participate in corporate exercises.
-Liaise with auditors, share registrar and other professionals.
-Organize and coordinate meetings including prepare Board papers, pre-meeting preparations and post meeting actions.
-Handle and perform admin functions such as preparing of cover letters, correspondences and maintaining proper filing.
-Assist in preparing draft Annual Report, Circular/Statement to shareholders and all the relevant checklists.
-Contribute to continuous improvement by developing process enhancements and best practices within the secretarial function.
-Any other task as assigned by management or superior from time to time.


Requirements:
-Full qualification of ICSA or its equivalent.
-Bachelor's Degree in Law, Business Administration, Management or related discipline from recognized universities.
-Minimum 3 years of working experience in corporate secretarial field, preferably with exposure in public listed companies.
-Sound knowledge of the Companies Act 2016, Bursa Malaysia's Listing Requirements, Malaysian Code on Corporate Governance and other related regulations.
-Able to support in all company secretarial matters and provide advice to operating units and other departments on secretarial matters.
-Proficiency in both written and spoken English and Bahasa Malaysia.
-Computer literate with knowledge in Microsoft Office application, MYCOID, MBRS and e-BOS system for online submission to SSM.
-Able to work and communicate effectively with internal and external parties.
-A good team player and able to work with minimum supervision.
-Willing to travel.