Company Secretary Assistant

Key Responsibilities
-Assist the Company Secretary in all corporate secretarial functions in accordance with the Malaysian Companies Act and other relevant legislation.
-Maintain and update statutory records, registers, and minute books accurately.
-Coordinate and assist in Board and Shareholders’ Meetings, including preparing meeting agendas, notices, minutes, and resolutions.
-Ensure timely filing and lodgement of statutory documents with SSM and other authorities.
-Liaise with clients, directors, auditors, and regulators on secretarial matters.
-Prepare and handle incorporation, changes to company information, share transfers, and related filings.
-Provide administrative and compliance support to the Company Secretary as required.

Requirements
-Candidates with a Diploma or Degree in Business Studies, Administration, Management, or equivalent are encouraged to apply. Professional certifications will be an added advantage.
-Good understanding of Company Law, corporate governance, and regulatory compliance.
-ICSA qualification (or currently pursuing) is an added advantage.
-Proficient in Bahasa Malaysia, English, and Mandarin (to liaise with Mandarin-speaking clients).
-Strong attention to detail, organisational, and time management skills.
-Proficient in Microsoft Office (Word, Excel, PowerPoint).
-Proactive, adaptable, and able to work both independently and as part of a team.
-Willing to travel when required.
-Fresh graduates are encouraged to apply for junior positions (training will be provided).