Department Assistant (Assembly)

Responsible for maintaining office filing and recordkeeping systems; enters, edits, and retrieves data; prepare forms and maintains records, confidential files, minutes of meeting and other related information for department needs

Answers and routes telephone calls; conveys information both orally and in writing

Operates standard office equipment

Generates and maintains reporting such as general claims, departmental expenditures, productivity, tools purchase, investment purchases, headcounts, quality related reporting (defect list & 5Why overview)

Maintains and generates all assembled machines related reporting for internal or external use

Prepares required documentation for the assembly processes of machine

Generates serial & slave number for machines and modules

Ensures all work instructions, documents in use in assembly is up to date & registered with Quality Department

Handling & transferring of moderately weighted equipment, documents and filings.

Converting hardcopy documents into soft copies and uploading them into server/SAP when and if required

Periodically checks toolboxes and the tools to ensure correct inventor of available hand tools

Maintain the calibration records of all tools and equipment in Assembly in collaboration with Quality Department

Ensured 5s activity is carried out & maintained throughout Assembly floor

Establishes and revises work methods, forms, formats, and standards to improve operating efficiency

Attends meetings when and if required

Assures that the work meets quality and production standards by reviewing the work for accuracy and proper completion and monitoring output

Handling of annual, medical and emergency holidays, administration and time management issue

Assist in the rework and local fabricate request to Purchasing

Performs follow up on purchased parts

Other tasks assigned by superior



Requirements :

Candidate must possess at least a Professional Certificate, Diploma, Advance/Higher Diploma, Bachelor Degree in Business Administration or equivalent

Proficient in MS Office application

Good planning and organizing, communication skills, follow up and coordination skills

Proactive, resourceful and able to multitask with sense of urgency

Proficient in oral and written communications (English & Bahasa Malaysia)

Ability to work under pressure and tight deadlines

Able to work outside office hours or long hours when and if required