DIGITAL AND MARKETING ASSISTANT (MALAYSIA)

Responsibilities
Event Planning & Coordination Support:

Assist the Event Manager/team in all stages of event planning, from initial concept to post-event evaluation.
Conduct research on venues, vendors (catering, AV, decor, etc.), and potential speakers/entertainers.
Prepare and manage event-related documentation, including checklists, timelines, and vendor contracts.
Assist with the creation and distribution of event invitations, marketing materials, and agendas.
Manage RSVP tracking, guest lists, and seating arrangements.
Coordinate travel and accommodation arrangements for speakers and attendees, as needed.
Assist in the development and management of event budgets, tracking expenses and ensuring cost-effectiveness.
Source and order event supplies and materials.
Logistical & Administrative Support:

Provide administrative support, including scheduling meetings, preparing presentations, and managing correspondence.
Maintain organized event files and databases.
Assist with the creation and distribution of internal communications related to events.
Process invoices and track payments to vendors.
Assist with the preparation of post-event reports and analysis.
On-Site Event Support:

Assist with event setup, including arranging furniture, signage, and technical equipment.
Welcome and register attendees, providing information and assistance as needed.
Provide on-site support during events, ensuring smooth operations and addressing any issues that arise.
Coordinate with vendors and venue staff on-site.
Assist with event breakdown and cleanup.
Serve as a point of contact for attendees and vendors during the event.
Other Responsibilities:

Stay up-to-date with industry trends and best practices in event management.
Contribute to brainstorming and creative development of event concepts.
Perform other duties as assigned by the Event Manager or relevant supervisor.
Requirements
1. Positive and professional demeanor. 2. Customer-focused and service-oriented. 3. Ability to remain calm and composed under pressure. 4. Resourceful and proactive in finding solutions. 5. A genuine interest in event planning and execution.
Additional Information
Country: MALAYSIA
Department: EXPAND AND EXECUTE
Work Location: AINSDALE DISTRIBUTION CENTER 25, Tingkat bawah, Jalan Ainsdale 15/4, Bandar Ainsdale, 70200 Seremban, Negeri Sembilan
Attachment: View Attachment