Exam Unit Officer

Main purpose
Responsible for the overall coordination and administration of both internal and external examinations. The role requires meticulous attention to detail, excellent organizational skills, and strict adherence to examination board regulations to ensure all examination processes are conducted smoothly, securely, and efficiently.

Roles and responsibilities
1. Examination Coordination
• Coordinate all arrangements for external and internal examination entries, including national and international assessments.
• Prepare and submit entries to external examining bodies in a timely and accurate manner.
• Ensure all examination papers and materials are received securely and stored under strict confidentiality.
• Oversee the prompt and appropriate dispatch of completed examination papers.

2. Examination Administration and Scheduling
• Plan and arrange the conduct of all internal and external examinations.
• Prepare examination timetables (internal and external) in accordance with external examination body requirements.
• Arrange suitable examination venues and ensure all logistical needs are met.
• Conduct training sessions for invigilators as required.
• Ensure that all examinations start and finish according to examination board regulations.

3. Candidate and Staff Communication
• Provide students with accurate and timely information regarding examination entries, timetables, conduct, and results collection.
• Ensure that teachers and invigilators are informed of their responsibilities during examination periods.
• Ensure that all necessary stationery, materials, and other requirements are available for examinations.

4. Results and Certificates Management
• Receive examination results and certificates and make appropriate arrangements for their issue to students.
• Maintain accurate records of results, certificates, and correspondence with examining bodies.

5. Compliance and Special Arrangements
• Stay updated with all policies, procedures, rules, and regulations set by external examination bodies.
• Organize appropriate support for candidates with special examination requirements (e.g., dyslexia, disabilities) in accordance with examination regulations.

6. Other Responsibilities
• Undertake any other reasonable related duties and responsibilities as may be assigned by the Head of Examination Unit or Principal from time to time, in consultation with the post holder.