Executive Assistant to Executive Director

We are seeking a proactive, highly organized, and detail-oriented Executive Assistant to support the Executive Director, who oversees Rurutiki’s Shared Services team (Creative, Customer Engagement, Social Commerce, IT & Data Strategy). This is a high-trust role that requires exceptional coordination skills, business acumen, and the ability to engage with senior leaders and cross-functional teams confidently.

Key Responsibilities

Develop and maintain PowerApps applications to streamline business processes.

Manage and support Syspro ERP system to ensure smooth operations.

Implement and oversee WMS systems to optimize warehouse management.

Administer and support Microsoft 365 applications, including email, collaboration tools, and security settings.

Manage IT infrastructure, ensuring stability, security, and scalability also implement solutions to enhance efficiency and streamline operations.

Prepare and configure laptops for new employees, ensuring all necessary software and security measures are in place.

Develop, explore, and support open-source PHP-based applications and frameworks to meet evolving business needs.

JOB REQUIREMENT

Bachelor's Degree in Business Administration, Communications, or a related field.

3–5 years of experience supporting senior leadership

Proficiency in Microsoft PowerPoint and Excel (pivot tables, charts, VLOOKUP, etc.).

Strong interpersonal and communication skills to work effectively with senior leaders.

Ability to adapt quickly and manage multiple priorities in a fast-paced environment.

Strong PowerPoint and Excel proficiency (pivot tables, charts, data summaries).

Excellent time management & organizational skills with ability to manage multiple priorities.

Strong written and verbal communication skills.

High degree of confidentiality, professionalism, and discretion