Executive Assistant

About the Opportunity: Be the Executive’s Right Hand — Keep Priorities, People, and Work Moving

We’re hiring an Executive Assistant to support the executive in managing daily priorities, communication, meetings, documents, and follow-ups.

This is not just an admin support role. We’re looking for someone reliable, organised, and proactive — someone who can help the executive stay on top of schedules, track important action items, prepare documents, and make sure nothing falls through the cracks.

You’ll be working closely with the executive and supporting both internal and external communication. The right person should be detail-oriented, responsive, and comfortable handling multiple tasks in a fast-moving environment.

What You’ll Own

Executive Calendar & Workflow Support

Manage the executive’s daily calendar, meetings, schedules, and work arrangements.

Help coordinate appointments, discussions, and follow-ups with internal and external parties.

Keep the executive’s day organised and ensure priorities are properly arranged.

Support day-to-day workflows so tasks move smoothly and on time.

Communication & Coordination

Act as the main point of contact for communication on behalf of the executive.

Handle emails, messages, phone calls, and other communication professionally.

Coordinate with internal teams, external partners, vendors, or stakeholders when needed.

Ensure messages and requests are followed up clearly and promptly.

Documents, Reports & Meeting Support

Prepare business documents, reports, presentations, and meeting materials.

Assist in taking meeting minutes and summarising key discussion points.

Organise and manage important files, records, and documents properly.

Support simple English email and document handling when required.

Action Item Tracking & Follow-Through

Track tasks and action items delegated by the executive.

Follow up with relevant parties to ensure deadlines are met.

Provide timely updates on task progress and highlight any delays early.

Help the executive stay informed on pending matters and next steps.

Data & Administrative Support

Support basic data collection, organisation, and summary analysis.

Maintain proper records and documentation for easy reference.

Handle daily administrative tasks and ad-hoc support when needed.

Assist with office, business, or operational coordination tasks as required.

Are You the Right Fit?

Executive / Admin Support Experience: You have prior experience as an Executive Assistant, Administrative Assistant, Secretary, Business Assistant, or similar role.

Organised & Detail-Oriented: You are careful with details, structured in your work, and able to manage multiple tasks without constant reminders.

Strong Follow-Through: You take ownership of assigned tasks and make sure things are completed on time.

Good Communication: You can coordinate well with different people and communicate clearly in a professional manner.

Basic English Ability: You can read, write, and respond to simple English emails and documents.

Office Tools: You are comfortable using Google Workspace or Microsoft Office, especially Excel, Word, and PowerPoint.

Time Management: You know how to prioritise tasks, manage deadlines, and support a busy executive schedule.

Proactive & Responsible: You don’t just wait for instructions — you update progress, flag issues early, and help keep things moving.

Tools & Systems

Google Workspace, Microsoft Office, Excel, Word, PowerPoint, email, messaging tools, and digital document management platforms.

What We Offer

Close exposure to leadership — work directly with the executive and support key business priorities.

Hands-on learning — gain experience across communication, coordination, reporting, and business administration.

Career growth — build strong executive support and business coordination skills.

Performance reviews twice a year.

Competitive compensation — level and salary based on experience and capability.

Fast-moving environment — ideal for someone who enjoys structure, ownership, and keeping things organised.