Executive - Procurement

Responsibilities:

1. Procurement & Cost Management & Analysing Bill of Quantities.

Support new Seelong plant expansion purchases for Production materials.

Prepare and evaluate cost estimates for non-production procurement including rental equipment and infrastructure services (e.g., renovation works, M&E, general building maintenance).

Review supplier/contractor quotations against Bill of Quantities (BQ), scope of works, and technical specifications to ensure value-for-money.

Conduct preliminary cost analysis and budgeting for upcoming service and maintenance packages.

Coordinate and perform commercial evaluation of tenders for outsourced services and infrastructure upgrades.

Draft and review scope of works and contract terms for service vendors, ensuring coverage of commercial risk, timelines, and deliverables.

Track and report on actual vs. budgeted costs for procurement packages and service contracts; flag any cost variations.

Evaluate and certify claims, invoices, and variations from service contractors in accordance with agreed terms.

Liaise with internal project/QS teams for accurate quantity take-off, pricing validation, and site-specific procurement needs.

Maintain a vendor rate library and cost database for benchmarking and forecasting purposes.

2. Customs & Import/Export Management

Handle full set of customs documentation (K1, K2, K3, COO, invoice, BL, packing list). Incoterms experience.

Liaise with freight forwarders, customs brokers, and regulatory agencies (JKDM, MITI, SIRIM, MAQIS, etc.).

Ensure proper classification of HS codes and application of customs duties, exemptions, and licensing.

Monitor shipment schedules and ensure timely customs clearance aligned with project requirements.

Keep procurement activities aligned with internal compliance, Free Trade Agreements (FTAs), and cost efficiency principles.

Experience in dealing with all sorts of Incoterms and especially in using Letter of Credit, Bank Guarantee.

3. Continuous Improvement & Reporting

Identify opportunities to reduce procurement and lifecycle costs through commercial insights, improved contract structuring, and vendor negotiation.

Implement cost control tools and reporting formats for better visibility across non-production spending.

Support audits and reviews related to cost justifications, vendor selection, and contract evaluations.

Requirements:

Diploma/Degree in Quantity Surveyor (Preferred), Supply Chain Management, Business, or related field.

Minimum 2–3 years experience in procurement or QS or Contract Management (those from QS background with Procurement exposure will have an added advantage)

Knowledge in equipment rental markets and service vendor management.

Familiarity with custom clearance and import/export documentation is an added advantage.

Strong negotiation, communication, and organizational skills.

Ability to multitask and work in a fast-paced environment.

Proficient in Microsoft Office and procurement systems (e.g., ERP, Oracle, SAP).

Able to multitask and work under pressure to meet project and shipment deadlines.



Note: 5.5 days' work week

Working location : Seelong, Senai

We regret that only shortlisted applicants would be notified.