Finance Executive/Senior Executive

Key Responsibilities

1. Financial Operations (AP/AR)
-Process vendor invoices, staff claims, and payment vouchers accurately and on time
-Prepare and execute payment runs with proper authorization prior to disbursement
-Reconcile vendor ledgers and resolve billing discrepancies promptly
-Issue invoices and credit notes to customers and relevant business partners in a timely manner
-Monitor outstanding receivables and follow up on overdue accounts-
-Process and allocate incoming payments accurately
-Prepare AR aging reports and escalate collection issues to the Finance Manager
-Liaise with internal teams, vendors, and counterparties on payment and billing matters

2. Accounting & Month-End Close
-Assist with month-end closing activities including journal entries, accruals, and prepayments
-Perform regular bank reconciliations
-Reconcile AR and AP ledgers against counterparty statements
-Maintain fixed asset register and compute depreciation schedules
-Prepare audit schedules and supporting working papers for management accounts

3. Controls & Compliance
-Maintain GL coding discipline and chart of accounts integrity
-Assist with SST filing and ensure transactions are correctly classified for tax purposes
-Support LHDN e-invoicing (MyInvois) compliance and submission workflows
-Support corporate tax filing preparation (CP204, Form C)
-Support external audit preparation and liaise with auditors as required
-Ensure financial records are maintained in compliance with company policies and applicable accounting standards
-Assist with preparation of statutory financial statements in accordance with applicable reporting standards

4. Stakeholder & Vendor Management
-Serve as the primary finance point of contact for vendors, suppliers, and service providers
-Manage relationships with external parties including auditors, tax agents, and company secretaries
-Coordinate with internal departments on finance-related matters
-Ensure timely resolution of vendor disputes and billing discrepancies

5. Treasury & Cash Management
-Monitor daily cash position and maintain visibility over company bank balances
-Prepare weekly and monthly cash flow reports for the Finance Manager
-Schedule and manage payment timelines to optimise cash flow
-Liaise with banks on account matters, transfers, and documentation requirements
-Support multi-currency transaction processing and foreign exchange monitoring where applicable

6. Process Improvement & General
-Contribute to finance digitisation initiatives
-Identify and flag process gaps, recommending improvements to enhance efficiency and internal controls
-Support onboarding of new finance tools and systems as the function scales
-Maintain document archiving in compliance with retention policy
-Provide ad-hoc support to the Finance Manager and wider finance team

Job Requirements
-Diploma or Bachelor’s Degree in Accounting, Finance, or a related field
-Minimum 2 - 4 years of relevant experience
-Hands-on experience in AP and/or AR; GL exposure is a plus
-Proficient in accounting software
-Proficient in Microsoft Excel and/or Google Sheets
-Meticulous, reliable, and able to meet deadlines with minimal supervision
-Good communication skills in English and Bahasa Malaysia