HR - Admin Executive

Responsibilities

Key Responsibilities

HR Administration & Operations

Handle recruitment activities: job postings, candidate screening, interview coordination, onboarding & offboarding processes.
Maintain accurate HR records: employment contracts, personal files, probation reviews, leaves, timesheets, and payroll support .
Liase with outsourced Payroll: monthly payroll inputs, employee claims.
Employee Engagement & Communications

Assist in training sessions, internal communications, and employee engagement events.
Address HR queries such as policy clarifications, benefits, attendance, and welfare support.
Office & Facilities Administration

Manage office supplies inventory, vendor coordination, facilities upkeep, and IT equipment support.
Handle mail, phone, reception coverage, and general administrative duties.
Compliance & Reporting

Ensure adherence to Malaysian employment and immigration regulations *************
Prepare HR metrics, monthly manpower reports, statutory reports, and ad-hoc documentation for audits.
Ad-Hoc Projects & Continuous Improvement

Support special HR initiatives, policy implementation, and process improvements.
Contribute to enhancing HR systems (e-leave, e-claims, HRIS), onboarding workflows, and office efficiency.
Qualifications & Skills

Diploma or Bachelor’s degree in Human Resources, Business Administration, or a related field.
1–5 years’ experience in HR and admin roles, preferably within Malaysia with exposure to statutory compliance
Solid knowledge of Malaysian labour laws (Employment Act, SOCSO, EPF), payroll, leave, and claims processes
Proficiency in MS Office (Excel, Word), HRIS or e‑leave/e‑claim systems
Excellent communication, interpersonal, and organisational abilities.

High confidentiality, attention to detail, and ability to multitask in a fast-paced setting.
Strong problem-solving mindset and ability to take initiative.
Why Join Us

Opportunity to streamline systems and shape HR & office processes.
Engage with diverse teams and support a positive, inclusive culture.
Professional development opportunities in HR and compliance.
Typical working hours Monday–Friday, with a collaborative office environment in Selangor.
NOT FOR YOU, IF YOU:Prioritize personal ideas over team success.
Depend on close supervision and micro-management for productivity.
Seek a comfortable, unchallenging work environment.

Job Type: Full-time

Pay: RM3,000.00 - RM5,000.00 per month

Benefits:

Free parking
Opportunities for promotion
Professional development
Schedule:

Day shift
Monday to Friday
Supplemental Pay:

Performance bonus
Yearly bonus
Application Question(s):

What is your recent lies?
What is the real and honest reason of leaving current company?
Why do you want to join us?