HR & ADMIN EXECUTIVE - Putra Heights

Roles and Responsibilities:

Human Resources
-Oversee the full spectrum of HR and office administrative functions, including recruitment, staffing, and performance monitoring.
-Assist Management in developing and implementing HR policies and procedures.
-Coordinate recruitment activities: job postings, candidate sourcing, interviews, and onboarding processes.
-Prepare and manage administrative documents (letters, contracts, confirmations, promotions, resignations, etc.) and renewals (e.g., employment contracts, work permits).
-Work with payroll manager for payroll administration, ensuring accurate processing, timely payouts, and compliance with statutory requirements (e.g., KWSP, PERKESO, LHDN).
-Maintain and update employee profiles, attendance, leave, medical, and training records.
-Provide HR-related reports as needed and ensure smooth day-to-day HR operations.
-Draft HR letters and liaise with authorities/government departments when necessary.
-Address disciplinary matters and take appropriate action when required.
-Manage employee claims, insurance matters, and staff welfare, including accommodation and facilities.
-Plan and organize staff events such as annual dinners and team-building activities.
-Maintain a secure and organized filing system for confidential information.
-Oversee reception tasks (e.g., incoming calls, emails) and general office administration.
-Arrange meeting schedules, prepare minutes, and follow up on action items.
-Perform ad-hoc tasks assigned by Management.

Admin Function:
-Provide strategic administrative support to the organization and team.
-Maintain confidential records and provide status reports.
-Lead business development initiatives: prepare proposals, conduct market research, and support sales efforts.
-Monitor and implement company goals, missions, and strategies to enhance team performance.
-Organize corporate activities, meetings, events, and other initiatives.
-Handle account-related tasks, including issuing quotations, invoices, and progress claims.
-Maintain a meticulous filing system for documentation and records.
-Support ad-hoc administrative and project requirements as needed.