HR & Admin Executive

Key Responsibilities:

1. Human Resources Management
-Coordinate and manage the end-to-end recruitment process, including job posting, candidate screening, interview scheduling, and onboarding.
-Prepare and issue HR letters, memos, and related documents in a timely and accurate manner.
-Maintain up-to-date employee records in the HRIS system with full supporting documentation.
-Track employee benefits including medical claims, leave balances, and attendance records.
-Manage contract workers’ records and verify monthly attendance for payment processing.
-Ensure confidentiality and proper filing of all HR documents.
-Submit HR-related payment requests via the OA system.
-Support HR compliance and employee engagement initiatives as assigned.

2. Training & Development
-Organize and conduct induction training for all new hires and contract workers to ensure smooth integration into the organization.
-Maintain complete and accurate staff training records, including attendance, evaluation forms, and feedback reports.
-Safeguard all training-related documentation in compliance with ISO and company standards.
-Assist in the planning, coordination, and follow-up of internal and external training programs.

3. Office Administration
-Oversee the maintenance and proper functioning of office and factory equipment.
-Maintain accurate records of company fixed assets.
-Monitor and replenish office, pantry, and cleaning supplies regularly.
-Coordinate company meetings, events, and travel arrangements for employees.
-Manage incoming and outgoing mail and deliveries.
-Answer and direct phone calls professionally.
-Ensure reception and common areas remain clean and presentable at all times.

4. 5S Workplace Organization & Compliance
-Promote and uphold 5S principles (Sort, Set in Order, Shine, Standardize, Sustain) across office and factory areas.
-Conduct regular 5S audits and follow up on corrective actions.
-Ensure compliance with 5S standards and continuous improvement initiatives.

Requirements:
-Diploma or Degree in Business Administration, Human Resources, or related field.
-1–2 years of relevant working experience is necessary.
-Proficient in Microsoft Office (Excel, Word, PowerPoint).
-Good communication skills in Mandarin, English, Malay Language. "We are seeking candidates proficient in Mandarin to effectively communicate with Mandarin-speaking clients."
-Good organizational and multitasking skills.
-Strong communication and interpersonal skills.
-Able to maintain confidentiality and handle sensitive information responsibly.