HR and Admin Specialist

I. Responsibilities (Admin):
-Responsible for the full-process management of factory administrative logistics, including dormitories, canteen, vehicle dispatching, security, office supplies procurement, and factory area cleaning.
-Develop and improve administrative management systems and promote process standardization.
-Prepare and monitor administrative budgets, and control administrative expenses.
-Lead or participate in meeting preparations, event planning (such as annual parties and team building), and corporate culture development.
-Lead and support customer factory audits and inspections.

2. Responsibilities (HR)
-Full-cycle recruitment: job posting, resume screening, interview arrangement, and hiring follow-up
-Coordinate with departments to understand hiring needs and manage recruitment requests
-Organize interviews (online and on-site), collect documents, and follow up on feedback and hiring decisions
-Maintain recruitment data and support talent pool building and pipeline management
-Handle employee lifecycle processes: onboarding, confirmation, promotion, transfer, and resignation
-Serve as employee contact point for daily inquiries, issues, and basic conflict resolution
-Maintain and update employee personnel files and records
-Monitor new employee probation progress and conduct performance evaluation follow-up
-Manage attendance including timekeeping, shifts, overtime, leave, and absenteeism
-Prepare payroll-related data including overtime, allowances, and deductions
-Handle statutory compliance matters (EPF, SOCSO, EIS)
-Support HR-related leave management (sick leave, maternity leave, workplace injury cases)
-Organize training programs including logistics, trainers, materials, and scheduling
-Track training attendance, progress, feedback, and effectiveness evaluation
-Maintain training records and employee development history.