HR Executive

JOB SCOPE

EMPLOYEE RECORDS & DOCUMENTATION:
• Maintain up-to-date, accurate employee records, including personal data, attendance, leave requests, and other HR-related documentation.
• Ensure proper filing and organization of confidential employee information in compliance with company policies and statutory requirements.

PAYROLL ASSISTANCE:
• Support SQL payroll processing, ensuring accurate and timely payments for all employees.
• Assist with payroll-related tasks, including statutory contributions (e.g., EPF, SOCSO etc.)

RECRUITMENT:
• Develop and implement recruitment strategies to attract qualified candidates.
• Source candidates through various channels such as job boards, social media, networking, and employee referrals.
• Screen resumes and conduct initial interviews to assess candidate qualifications.
• Coordinate with hiring managers to schedule interviews and facilitate the selection process.
• Extend job offers and negotiate terms of employment.
• Analyse and optimize the entire recruitment process and refine the recruitment policies.

HR REPORTING & ADMINISTRATIVE SUPPORT:
• Assist in generating regular HR reports on attendance, turnover, performance, and training to support management decision-making.
• Provide general administrative and managing HR filing systems.

DAILY RESPONSIBILITIES:
• Attend to day-to-day HR operations to maintain organizational efficiency.
• Assist with general HR administrative duties and assist in any ad hoc HR projects as needed.

MONTHLY RESPONSIBILITIES:
• Prepare and process monthly payroll, ensuring accuracy and compliance with statutory requirements.
• Manage e-leave and e-claim processes for employees.
• Maintain up-to-date HR databases, ensuring that personnel records, internal documents, and general HR paperwork are organized and accurate.
• Liaise with government departments to ensure all legal requirements are met.
• Prepare performance assessments for staff due for confirmation.

YEARLY RESPONSIBILITIES:
• Distribute EA Forms to employees and ensure timely completion.
• Submit Form E to LHDN (Tax Department).

REQUIREMENTS:
• A positive, proactive attitude with a genuine willingness to learn and grow in HR.
• Bachelor's degree in Human Resources, Business Administration, or a related field.
• 1-2 years of experience in an HR role (internships or academic HR projects are a plus).
• Knowledge of key HR functions, such as recruitment, payroll, and employee relations.
• Strong organizational skills with a keen attention to detail.
• Strong knowledge of recruitment processes and techniques, including sourcing candidates, conducting interviews, and evaluating candidates' qualifications.
• Strong knowledge of HR principles, practices, and regulations, including employment law, labor relations, and compliance requirements.
• Excellent communication and interpersonal skills with the ability to work effectively with employees at all levels.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
• Must be able to work independently with minimal supervision.
• Detail-oriented and proactive.
• Ability to handle sensitive information with discretion.