HR Operations Executive

Key Responsibilities
Payroll Ownership
-Manage end-to-end monthly payroll processing for all employees, including data collection, calculations, and verification.
-Ensure payroll is compliant with Malaysian labour laws and statutory requirements (EPF, SOCSO, EIS, PCB/MTD, etc.).
-Maintain accurate payroll records, reports, and documentation for audit and statutory purposes.
-Coordinate submission and payment of statutory contributions within stipulated deadlines.
-Handle payroll-related employee queries and resolve discrepancies in a timely and professional manner.
-Liaise with external vendors (for example payroll or HRIS providers) where required to support smooth payroll operations.

HRIS and HR Operations
-Maintain and update employee data in the HRIS and relevant HR records (personal files, contracts, letters).
-Generate HR and payroll reports for management as needed.
-Support end-to-end onboarding and offboarding activities, including documentation, system access, and exit formalities.
-Prepare and issue HR-related letters (offer, confirmation, promotion, transfer, warning, etc.).
-Assist in implementing and maintaining HR standard operating procedures and workflows to ensure consistent HR service delivery.

Employee Engagement & Events
-Plan, coordinate, and execute employee engagement activities such as monthly sports events, team-building sessions, festive celebrations, and the annual dinner.
-Work with internal stakeholders and external vendors on event logistics, budgeting, and execution.
-Support communication and promotion of engagement activities to encourage participation and build company culture.
-Gather feedback from employees to continuously improve engagement initiatives.

HR Projects, Performance Management & Learning and Development
-Support the roll-out and administration of performance management cycles (goal setting, mid-year and year-end reviews, reminders, consolidation of results).
-Assist in coordinating learning and development activities such as training sessions, workshops, onboarding programs, and e-learning initiatives.
-Help track attendance, participation, and training records for employees.
Work closely with the HR team on HR improvement projects, process enhancements, and initiatives that -strengthen the overall employee experience.

Requirements
-Education & Experience:
-Diploma or Degree in Human Resources, Business Admin, or a related field
-2–3 years of experience in HR support or admin roles
-Experience with HRIS systems like Kakitangan is a plus

Skills & Traits
-Strong attention to detail, accuracy, and confidentiality in handling payroll and employee data.
-Good understanding of HR operations and basic Malaysian labour law.
-Proactive, organised, and able to manage multiple deadlines.
-Good interpersonal and communication skills, comfortable interacting with employees at all levels.
-Able to work both independently and as part of a team.

Nice to Have
-Experience coordinating employee engagement activities or company events.
-Exposure to performance management cycles and/or learning and development programmes.
-Prior experience in a growing organisation or start-up environment.