Junior Assistant to Director

Key Responsibilities
Sales & Logistics Coordination
• Coordinate order processing, stock allocation, and delivery with logistics providers
• Monitor shipment status and support issue resolution with warehouse and courier partners
• Support sales and inventory reporting to ensure timely decision-making

Supplier & Warehouse Management
• Liaise with local and overseas suppliers to manage order status and lead times
• Track incoming shipments and update internal systems with accurate stock data
• Assist with warehouse communication to ensure proper stock handling and allocation

Finance & Documentation
• Support finance team with invoicing, payment tracking, and document filing
• Maintain cost records for freight, warehousing, duties, and supplier payments
• Prepare and organize contracts, purchase orders, and shipping documents

Director & Administrative Support
• Manage the Director’s calendar, meetings, and travel plans
• Prepare internal meeting briefs, take minutes, and track action items
• Coordinate with other departments to support Director-driven projects and communications

Requirements
• Diploma or Degree in Business Administration, Logistics, or related field
• 1–3 years of experience in sales support, operations, or administrative roles
• Fluent in English, Bahasa Malaysia, and Mandarin (spoken and written)
• Proficient in Excel, Google Sheets, and ERP tools (Odoo is a plus)
• Strong coordination skills and attention to detail
• Able to handle multiple responsibilities and work independently