Logistics & Buyer Executive

Key Responsibilities

Supplier Coordination (100%)
-Liaise with suppliers across Asia to confirm shipping dates and expedite deliveries when necessary.
-Follow up on pending shipments and resolve any delays or discrepancies promptly.
-Negotiate with suppliers for better lead times and favorable terms.

Procurement & Planning (30%)
-Plan and schedule production requirements to meet customer demand and internal timelines.
-Create and manage purchase orders, ensuring accuracy and timely processing.
-Monitor inventory levels and coordinate replenishment to avoid shortages or delays.
-Analyze supplier performance and recommend improvements for cost efficiency and reliability.

Logistics & Shipment Management (70%)
-Coordinate end-to-end shipment processes, including documentation, customs clearance, and compliance with trade regulations.
-Prepare invoices, packing lists, and arrange bookings with customer-designated forwarders.
-Recommend optimal shipping methods based on cost, speed, and reliability.
-Update shipment status and tracking information in ERP systems and share timely updates with management.

ERP System Expertise (100%)
-Utilize Epicor and Acumatica ERP systems for procurement, logistics tracking, and reporting.
-Maintain accurate data entry and generate reports for shipment status, supplier performance, and cost analysis.

Reporting & Communication (100%)
-Provide weekly shipment updates and performance reports to internal teams and management.
-Calculate and report supplier On-Time Delivery (OTD) metrics and Purchase Price Variance (PPV).
-Communicate effectively across departments to ensure alignment of priorities and timelines.

Flexibility & Adaptability (100%)
-Handle urgent requests and shifting priorities with professionalism and efficiency.
-Be willing to work extended hours or weekends when required to meet critical deadlines.
-Support additional tasks related to logistics and procurement as needed.

Requirements & Qualifications
-Bachelor’s degree in Logistics, Supply Chain Management, or a related field.
-Familiar with logistic, minimum 3 years’ experience.
-Strong knowledge of HS Code classification and customs compliance (US, China, Southeast Asia).
-Experience in Licensed Manufacturing Warehouse (LMW) licensing and trade compliance.
-Proficient in Microsoft Excel and ERP systems (Epicor, Acumatica).
-Excellent organizational skills with high attention to detail and accuracy.
-Strong communication skills in English, Chinese, and Bahasa Melayu.
-Ability to work under pressure and manage multiple priorities effectively.
-Willingness to travel overseas for training and supplier visits.