Office Administrator

Company Background

OUJI SEIYAKU (M) SDN. BHD. is part of the Whealthfields Group. The parent company has established for more than 24 years in China. The business has now expanded across all SEA and Oceania, Singapore, Malaysia, Taiwan, Thailand, Vietnam, Australia, Japan and Dubai.

Our company is a manufacturer of daily and cosmetic products. We manufacture over 1,000 daily households under 12 categories. Our products include Walch German technology laundry detergent, wet wipes, sanitizer, Japan technology 3-1 pods/capsules (KA, ArFum & Fresh HY).

As an Office Administrator, you will be the first point of contact for our organisation. You will play a pivotal role in ensuring seamless office operations by managing schedules, communications, and logistics while overseeing databases, budgets, and reporting. You’ll also handle administrative support and resource coordination in a fast-paced environment.


Responsibilities

· Coordinate office activities and operations to secure efficiency and compliance to company policies

· Manage agendas/travel arrangements/appointments etc for upper management

· Manage phone calls and correspondence (e-mail, letters, packages etc.)

· Support budgeting and bookkeeping procedures

· Create and update records and databases with personnel, financial and other data

· Track stocks of office supplies and place orders when necessary

· Submit timely reports and prepare presentations/proposals as assigned

· Perform ad-hoc tasks assigned by manager



Job Requirements

· Diploma in Office Admin or relevant field is preferred

· Prior Admin experience is a plus, but fresh graduates are welcome!

· Stellar communication and interpersonal skills

· Super-organized with natural leadership ability

· Basic knowledge of office procedures & accounting

· Familiarity with MS Office/ERP whiz

· Proactive problem-solver who thrives on multitasking