Office Administrator (Mandarin)

Key Responsibilities

1. Document Management
-Filing and organizing client records in electronic formats.

2. Engagement Letter Support
-Drafting, formatting, and issuing engagement letters to clients.

3. Practice Management System Maintenance
-Maintain and update client information, jobs, and tasks.

4. Corporate Secretarial Support
-Maintain and update records, including company registers and compliance deadlines.
-Generate and send automated reminders and notices to clients regarding compliance obligations.

5. Cloud Storage Management
-Manage Dropbox folders for client files and internal documents.

6. Client Communication
-Send reminders, notices, and follow-up emails to clients as required.

7. General Administrative Support
-Assist partners and accountants with administrative tasks as required.

Requirements
-Prior experience as an office administrator, secretary, or similar role in a professional services firm preferred.
-Fluent in English and Mandarin (spoken and written) is mandatory.
-Detail-oriented, well-organized, and capable of multitasking.